Create Your First CalendarApp Event

Your first event is the core of CalendarApp: a clear offer with the right duration, rules, and a shareable link. In a few minutes, you’ll go from blank page to a bookable experience customers trust.

last updated: October 17, 2025

Table of Contents

• Prerequisites
• Create the event: basics
• Availability & rules
• Details, description & media
• Confirmations & reminders
• Publish & share your link
• Title & description templates
• Troubleshooting
• FAQ

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Prerequisites

• Business Name is set (Step 1/5).
• At least one channel is connected (Step 2/5).
• Calendar is connected and tested (Step 3/5).
• AI profile basics are saved (Step 4/5) for consistent replies.

Create the event: basics

1. Go to Events → New Event.
2. Enter Title (clear outcome + service), Duration (e.g., 45m), and optional Price.
3. Choose Location (at your address or online) and add access notes if needed.
4. Select the Destination calendar for bookings (recommended: “CalendarApp Bookings”).
5. Click Save to unlock availability and publishing options.

Availability & rules

Rules prevent double-booking and keep your day sane. Start simple; you can refine later.

1. Set Weekly availability (days/hours the event can be booked).
2. Add Lead time (e.g., no bookings within 2h) and Buffer (e.g., 10m cleanup).
3. Choose Max daily capacity (optional) and whether overlapping bookings are allowed.
4. Enable Rescheduling window (e.g., allowed until 24h before start).

Details, description & media

Customers convert when they understand the outcome, what’s included, and what to bring.

• Short description: one paragraph explaining the result (“Fresh gel refill with color of your choice”).
• What’s included: list 3–5 bullets (e.g., consultation, prep, aftercare tips).
• What to bring/know: parking, dress, online meeting link, arrival time.
• Images or short video: add 1–3 visuals showing the outcome.

Confirmations & reminders

1. Set your confirmation message (tone from your AI profile).
2. Choose reminders (e.g., 24h and 2h before).
3. Decide on follow-ups (e.g., “How was your appointment?” with a review link).

Publish & share your link

1. Toggle Publish to make the event live.
2. Copy the Booking link.
3. Add it to Instagram bio, WhatsApp quick replies, Telegram /about, website CTA, and email signature.
4. Send yourself a test booking from a connected channel and confirm the event lands on your calendar.

Title & description templates

Video: Create & Publish in Under 3 Minutes

https://www.youtube.com/watch?v=ysz5S6PUM-U

Troubleshooting

• No times showing: confirm weekly availability and that your destination calendar is connected; check time zone.
• Double-booking risk: include all relevant calendars as availability sources in Step 3/5.
• Customers not receiving confirmations: verify the connected channel and ensure reminders are enabled.
• Event not on calendar: re-run a test and confirm the destination calendar selection.

FAQ

• Can I duplicate events? Yes—use “Duplicate” to reuse structure for new services.
• Group classes supported? If enabled, set capacity >1 and show remaining spots.
• Can customers reschedule? Yes—within your rescheduling window; the calendar updates automatically.
• Can I take deposits? If enabled in your plan, add a deposit amount and policy to reduce no-shows.

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At a Glance (Checklist)

• Create: title, duration, price, location, destination calendar.
• Rules: weekly hours, lead time, buffer, capacity, rescheduling.
• Details: description, what’s included, access notes, images/video.
• Publish & share: copy link to bio, website, quick replies; run a full test booking.